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Statutes


STATUTES OF THE AUSTRIAN SOCIETY FOR ALLERGOLOGY AND IMMUNOLOGY (ÖGAI) as amended by the General Assembly on November 6, 2014 

Wording shall generally be considered to be gender-neutral.  In specific instances wording may appear gender-specific. These cases are used merely to simplify matters.

§1 NAME AND SEAT OF THE ASSOCIATION:

The name of the association shall be Austrian Society for Allergology and Immunology. The association is located at the Institute of Immunology, Lazarettgasse 19, 1090 Vienna.

§2 AIMS OF THE ASSOCIATION:

The association shall be  a non-profit organisation and shall persue exclusively and directly non-for-profit goals in conformity with the Federal Fiscal Code. Its objective shall be to promote and coordinate clinical and scientific research in the fields of allergology and immunology. The society will focus specifically on the following:

1) promotion of research in allergology as well as clinically and practically applied allergology among other means, through coordination with the results of immunological research.
2) promotion of research in immunology among other means through confrontation with the requirements and the observations made in clinical practice. 

 3) promotion and advanced training of early career academics, both in the clinical and practical field as well as in research in the subject areas that the association represents.

§3) IMMATERIAL MEANS

The aim of the association shall be achieved by:
a) organizing and encouraging participation in scientific events,
b) cooperating with allergologists and immunologists as well as allergological and immunological associations on an international basis,
c) facilitating access to information and publications in allergology, immunology and related fields,
d) maintaining contact to interested government agencies and the public health sector on both a national and international basis,
e) lectures,
f) awarding prizes and stipends,
g) issuing contracts to third parties.

§4 RAISING AND USING FUNDS:

The required material funds shall be obtained by:

a) membership dues
b) donations, grants and other contributions

 c) events, congresses, seminars, presentations, publications

d) legacies, collections
e) sponsorships
f) administration of assets (interest, other capital gains, income from rent and lease)

The funds of the association shall be used exclusively for purposes mentioned in the by-laws. The members of the association must not receive any capital gains and in their capacity as members not receive any other benefits out of means of the association. Upon resignation from the association or upon dissolution or annulment of the association the members must not receive more than the shares in capital invested and the actual value of their contributions in kind, which has to be calculated based on the value of the benefit of the capital invested. No person shall benefit through expenses not authorized by the association or excessive compensation. 

§5 ADMISSION:

The applicant submits a written application for admission to the executive board. Applicants for full membership need to add the endorsements of two sponsors. The sponsors must be members of the association. Admission will come into effect upon decision of the executive board by a simple majority. Admission can be denied with no reason given. The decision is not appealable.

§6 MEMBERSHIP:

The members of the association are made up of full members, supporting members and honorary members. Members currently considered as extraordinary members shall be accepted as full members.

1) Full members can be persons of age, that possess knowledge and scientific qualifications in the fields of allergology and/or immunology. The two sponsors vouch for the applicant's compliance with admission criteria.

2) Supporting members can be persons of age or also corporate bodies (legal entities), that assert their regular and restricted support of the association for the duration of their membership. The restriction needs to comply with the aims described in §2.

3) Honorary membership is limited to persons, who have made great contributions to the development in the fields of allergology and/or immunology. The appointment as honorary member occurs upon the recommendation of the executive board at the annual general assembly by a simple majority.

§7 DUTIES AND RIGHTS OF MEMBERS:

All members are obliged to observe and promote the interests of the association. Full members are entitled to vote in general assemblies, provided that they are not behind on payments of dues by more than 2 years. They have the active and passive right to vote. Full members are obliged to pay the annual membership fees as decided upon in the annual general assembly. Supporting members pay an annually due subsidy, honorary members do not pay any fees

§8 RESIGNATION AND EXCLUSION:

Every member can resign from the association at any time. Members, that have not paid their dues for more than two years and have not settled their account in spite of reminders, can be excluded by the executive board with no reason given. If the member damages the reputation or interests of the association or if there is another important reason, exclusion of a member can be decided upon by a majority vote of the executive board. The member needs to be informed of the exclusion in written form. A request for exclusion can be filed by every member. Prior to the resolution regarding exclusion the member in question has to be given the possibility to  comment. An appeal against the exclusion  is admissible within one month upon dispatch of the relevant letter of the executive board.

§9 ADMINISTRATION:

The executive board and the general assembly are in charge of management and administration of the association.

§10 EXECUTIVE BOARD/VOTING SYSTEM:

The executive board consists of 13 members: the president, two vice-presidents ('president elect' and 'past president'), the secretary general, the deputy secretary, the secretary protocol, the treasurer as well as the advisory board, that is made up of six additional members with voting power but without specific functions. If the general assembly elects an honorary president, the honorary president as well has a seat and vote in the executive board, thus raising its number by one. 

The board members are elected by the general assembly by a simple majority for a period of two years.   A first vice-president ('president elect') is elected at intervals of two years, the current first vice-president becomes the president and the current president becomes the second vice-president ('past president'). Every board member can be elected for their very specific function only once again in series. Two of the board members each should stem from the fields of allergology, immunological basic research and clinical immunology.  The nomination of the candidates running for office takes place by means of a nomination committee, that consists of three persons (ideally an allergologist, a basic immunologist and a clinical immunologist). They are appointed by the executive board. Every member of ÖGAI is entitled to propose candidates to the nomination committee. The nomination committee obtains the approval from the proposed candidates. These proposals must be received by the nomination committee at the latest six weeks prior to the election. The committee then generates a list of the proposed candidates for the election by the general assembly, the candidates being chosen according to the following guidelines:

a)  If possible  at least two candidates for the election of the president. The candidate has to be elected by an absolute majority of valid votes. Should there be no such result after the first ballot, a run-off vote between the two candidates having received most votes takes place.

 b) A maximum of four candidates for all other board members, for whose election a relative majority suffices. 

c) The choice of the candidates should take into consideration their fields of expertise and origin (geographically and regarding the institution), so as to reach a balance in the executive board based on these criteria. Gender equality needs to be respected as well. 

The list of proposed candidates as well as the short-list of the nomination committee need to be disclosed to all members at the latest two weeks prior to the election. The election itself, which takes place during the general assembly is a personal and secret election via ballots prepared by the general assembly, usually at the occasion of the annual general meeting.  Should a member be unable to carry out his duties, a ballot in written form applied for in the ÖGAI office up to weeks prior to the general asembly can be granted at the request of the member. This ballot must reach the office of the ÖGAI in a sealed envelope no later than three days prior to the general assembly (the postmarked date applies).

§11 DUTIES OF THE EXECUTIVE BOARD:

1) The executive board adopts the bylaws. 

 2)  The executive board decides on admission and exclusion of full and associate members as well as supporting members and on suggestions for honorary members.  

3) The executive board convenes the regular annual and extraordinary general meetings. 

4) The executive board manages the assets of the association, generates the annual statement, and formulates an annual report as well as an annual estimate. 

5) The executive board attends to all matters related to the association, which are not expressly reserved for other members based on the statutes and bylaws.  

6) The executive board is in charge of organizing and hosting scientific events. It can authorize a member /a group of members to plan and/or organize a scientific event. These members in turn have to regularly report to the executive board and are held accountable for their actions. In case of a call for bids for a scientific award by the association the executive board has to obtain independent peer-review evaluations of the submitted opus (published manuscripts, theses). The executive board chooses the award winners in the different categories.

7) The executive board of the association nominates and/or confirms the registrar in his office. In case the registrar is not a member of the executive board, he has to be admitted to the executive board as co-opted member (without voting rights). 

8) The executive board reaches decisions by a simple majority. A minimum of seven votes is required for a decision. Voting can take place personally or in written form. Should the vote result in a tie, the president has the casting vote.

9) Official letters and their copies as well as their announcements etc. have to be authenticated by the president and the secretary general. Payment orders have to be signed by the president or treasurer. 

§12 DUTIES OF THE PRESIDENT ARE AS FOLLOWS:

1) Convene and lead the meetings of the executive board and the general assembly. A meeting of the executive board also has to be convened within four weeks, if half of the members of the executive board requests it via registered letter.

2) Realize decisions of the executive board and the general assembly.

3) Represent the association to the outside.

4) Should the president be permanently unable to perform his duties, this duty falls to the president elect. The president elect can also take on this duty if the president  authorizes him to do so. If the president is not capable of realizing decisions of the executive board and the general assembly within an adequate time period, the president elect can convene a meeting of the executive board wihout prior authorization by the president. In this case the executive board can authorize the president elect to continue all proceedings until the convention of a general assembly. In this case a general assembly must take place within six weeks. The final decision regarding the continuation of all proceedings falls to the general assembly. 

§13 An HONORARY PRESIDENT can be elected for life by the annual general assembly based on the recommendations of the executive board by simple majority. Only one honorary president can be in office concurrently. The honrary president is exempt from membership dues. 

§14 The SECRETARY GENERAL has to keep the current affairs of the society up to date and on behalf of the president is responsible for proper handling of current affairs. Should the secretary general be permanently unavailable or at his own request the deputy secretary steps in by order of the president.

§15 The SECRETARY PROTOCOL has to keep the minutes at the meetings of the executive board as well as at the general assembly. Should the secretary general be unavailable the president assigns someone else to this task.

§16 The TREASURER manages the financial affairs of the association based on the decision of the executive board. The treasurer has to write the balance one week prior to the annual general assembly and present it to the auditors for auditing. The fiscal year runs from the July of one year until June 30 of the next year.

§17 TWO AUDITORS, that must not be members of the executive board have to thoroughly check the performance of the association prior to the annual general assembly and need to report on it at the annual general assembly. 

 §18 SCIENTIFIC MEETINGS:

The executive board of the association has to make sure, that a minimum of one scientific meeting per year is organized and convened, that complies with the purpose of the association. All members are to be invited with the program enclosed on time.

§19 GENERAL ASSEMBLY:

A general assembly ('annual general assembly') is to be held annually.  All members have to be informed of the exact date at least 14 days prior to the meeting with the agenda enclosed. Motions need to be presented to the executive board in written form 8 days before the general assembly. An extraordinary general assembly can be convened by the president at any time. The president is bound to convene an extraordinary general assembly within 6 weeks, if half of the executive board or one fifth of the members request it listing one agenda item.  The same deadlines apply as for the regular general assembly.

The general assembly is in charge of:
a) electing the president and the other members of the executive board

b) determination of the member fees

c) changing the statutes
d) dissolving the society 
e) granting and annullation of honorary memberships

f) deciding in an appeal against exclusion 

Every general assembly has a quorum if one third of all members with voting power are present. If there are not enough members present, another general assembly is held starting half an hour later, which has a quorum regardless of the number of members present. All elections and decisions of the general assembly take place by a simple majority, except for the dissolution of the association. In case of a tie the motion is considered to be rejected. 

Disputes ensuing from matters concerning the association are decided upon by arbitration. Every party names one member of the association as arbitrator. In the event of default the executive board names an arbitrator. The members of the arbitration body name a chairman as third member. If no agreement is reached lots are drawn among the persons proposed. The decisions of the arbitration body are made by a majority of votes. They are put into effect by the executive board.

§20 ARBITRATION BODY:

Disputes ensuing from matters concerning the association are decided upon by the arbitration body. Every party names one member of the association as arbitrator. In the event of default the executive board names an arbitrator. The members of the arbitration body name a chairman as third member. If no agreement is reached lots are drawn among the persons proposed. The decisions of the arbitration body are made by a majority of votes. They are put into effect by the executive board.

§21 DISSOLUTION OF THE SOCIETY:

The dissolution of the society can be carried out only by a special general assembly, convened for that specific purpose no later than 4 weeks earlier. See §19 for rules about achieving a quorum.  The dissolution of the association comes into effect if two thirds of the members with voting rights present vote yes orally or in written form.

In case of voluntary dissolution, termination by authorities, as well as if the preferential purpose of the society ceases to exist the assets of the society have first to be used to cover all liabilities of the association. Possibly remaining association funds are meant to fall to institutions according to §§ 34 ff BAO, nonprofit legal entities, which must use these funds preferentially for the purposes according to § 2 of this statutes.

ONLY the German version of the ÖGAI-Statutes is legally binding. 

 

 




 
 


Wir thank the supporting members:


alkabello
allergopharma
astrazeneca
Shire
bd
affymetrix_bioscience
biomedica
eubio
gsk
meda
morpho
novartis
thermofisher
szabo